Share OneDrive files and folders

If you need to share specific files externally with specific people, follow these steps to do so:

• • • • • From File Explorer on a PC or Finder on a Mac, right-click on the file or folder and click Share:

• • • • • To modify permissions and create a link for sharing, click on the text below Send link or Copy link:

• • • • • Click on Specific people:

• • • • • Choose what actions they will have, whether it's read-only (Can view) or full privileges (Can edit):

• • • • • Then click on Apply
        • Type in the recipient's email address (under Send link) and then press Send to send an email to that person with a link to open the document shared.

Alternatively, one may share a link by choosing the permissions and then entering the recipient's email address under Copy link, then clicking on Copy to send the link another way.

IMPORTANT INFORMATION FOR THE RECIPIENT:

Either way, the recipient will need to authenticate by clicking on the blue Send Code button and then checking their email for an email from Microsoft Notifications that has a unique 8-digit code. This code is good for 15 minutes before it expires and only works one time. If a new code is requested, the old code will not work.

Once the email verification code has been received they will enter the code on the next screen and press the blue Verify button.

Tip: if the link is being sent via email, it is best to copy the link out of the email app and open it with another app, so that the email app can be available for receiving the verification code without requesting a new verification code.

For more information on sharing files and folders, check out the article below:

Share OneDrive files and folders